For couples
Wedding seating plan
The job everybody puts off. Build your tables, drag your guests into them, and let the plan tell you what is wrong with it — before your table names are printed.
Build the room, then fill it
It is the same job either way — this one just tells you when it is done.
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Add your tables
However many the venue has given you, named how you are naming them, each with the number of seats it really holds.
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Drag guests into seats
Everyone attending sits in a list beside the tables. Drag them across. Change your mind as often as you like.
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Check what is left
The unseated list is your to-do list. When it is empty, the plan is finished — and if somebody replies late, they reappear in it.
What it keeps track of for you
Who is still unseated
Every attending guest without a chair, in one list, so nobody is discovered at the venue.
Tables drawn to size
Set how many a table seats and it is drawn with exactly that many places, round or long, so a full table looks full.
Replies as they change
A late no leaves a visible gap instead of an out-of-date chart. A late yes goes back into the unseated list.
Dietary needs at the table
What each guest can eat travels with them, so the caterer’s list and the seating plan agree.
Households kept together
The people who were invited together are easy to find together when you are placing them.
Anywhere, on anything
It runs in a browser. Rearrange the room from the sofa, and the venue sees the same plan you do.
The bit nobody warns you about
Seating is not hard because of the tables. It is hard because it is the first job that needs every other job to be finished — the final list, the final replies, who is on which part of the day, and the venue’s real capacity. Do it too early and you do it twice.
That is why it usually ends up as a paper chart or a pile of sticky notes a fortnight out, redone every time somebody pulls out. The chart is only ever a snapshot, and the replies keep moving underneath it.
Because your seating plan and your guest list here are the same data, they cannot disagree. A guest who changes their answer changes the plan, and the plan can tell you what is still missing rather than waiting to be checked by hand.
Questions couples ask
When should we do the seating plan?
Most couples start once the majority of replies are in, usually four to six weeks before the day, and finish it in the fortnight before. Starting earlier is fine — the plan updates as replies land, so nothing you do now is wasted.
Can I have round tables, long tables, and a top table?
Yes. Add whatever tables your venue actually has, name them how you like, and set how many each one seats. Nothing assumes a shape or a size.
What happens when somebody drops out?
Their reply changes, and the plan shows the empty seat rather than quietly keeping them at the table. You move whoever you want into it.
How do I know if I have missed anyone?
Everyone attending who has not been given a seat stays in the unseated list. If that list is empty and your day guest count matches your seats, the plan is complete.
Do evening guests need seats?
Not usually, and they are not counted for the meal. The plan works from the guests invited to the part of the day that has the sit-down, so evening-only guests do not appear as missing.
Can I print it or send it to the venue?
Yes. There is a PDF export of the plan for printing or sending on, and your guest list exports to CSV or PDF with each guest's table on it — which is usually the version a venue or caterer actually wants.
Get your tables sorted
It takes a couple of minutes to set up, and nothing about it costs anything.
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